Overview
Our client based in the Dublin 2 area is looking to recruit a Facilities Administrator for an immediate start. This role is onsite and based around different sites in the Dublin 2/4 area. Own Transport is required.
Main duties include:
- Support Facilities Manager and Maintenance team
- Maintaining various databases
- Prepare Client Quotes for follow up works /Ordering consumables
- Collation of appropriate data for monthly client reporting
- Preparation for client monthly meeting including drafting the presentation with appropriate data
- Raise Purchase Orders for approval by the Facilities Manager
- Track all additional spend against agreed budget
- Preparation of Client quotations for additional related works
- Draft Supplier Level Agreements for approval by the Facilities Manager
- Coordinate Sub contractor maintenance visits with Supplier, Engineer and Client requirements
- Ad hoc reporting and collating information for analysis /Financial reporting
- Site audits with various contractors
The ideal candidate will have the following:
- 3yrs experience working in a similar role within Facilities Management is essential
- Experience of working in a professional team-based office environment
- Experience of communicating with Clients/Customers and providing excellent customer service
- Excellent working knowledge of MS Office software (Word, Excel, PowerPoint and Outlook)
- Ability to work with Computerised Maintenance Management System
- Strong administrative and coordination skills / attention to detail
- Highly numerate and analytical skills
- Own Transport/Full Clean Drivers Licence is required
If this role is of interest to you, please apply with your updated CV for immediate consideration
