Our client based in the Dublin 2 area is looking to recruit a Facilities Administrator for an immediate start. This role is onsite and based around different sites in the Dublin 2/4 area. Own Transport is required.

Main duties include:

  • Support Facilities Manager and Maintenance team
  • Maintaining various databases
  • Prepare Client Quotes for follow up works /Ordering consumables
  • Collation of appropriate data for monthly client reporting
  • Preparation for client monthly meeting including drafting the presentation with appropriate data
  • Raise Purchase Orders for approval by the Facilities Manager
  • Track all additional spend against agreed budget
  • Preparation of Client quotations for additional related works
  • Draft Supplier Level Agreements for approval by the Facilities Manager
  • Coordinate Sub contractor maintenance visits with Supplier, Engineer and Client requirements
  • Ad hoc reporting and collating information for analysis /Financial reporting
  • Site audits with various contractors

The ideal candidate will have the following:

  • 3yrs experience working in a similar role within Facilities Management is essential
  • Experience of working in a professional team-based office environment
  • Experience of communicating with Clients/Customers and providing excellent customer service
  • Excellent working knowledge of MS Office software (Word, Excel, PowerPoint and Outlook)
  • Ability to work with Computerised Maintenance Management System
  • Strong administrative and coordination skills / attention to detail
  • Highly numerate and analytical skills
  • Own Transport/Full Clean Drivers Licence is required

If this role is of interest to you, please apply with your updated CV for immediate consideration