Overview

Due to continued success, my client is looking for a proactive Facilities Coordinator to deliver a first-class front-of-house experience while supporting the day-to-day facilities operations.

The role in a nutshell:

This is a varied role combining reception, customer service, administration and facilities support, ensuring the workplace remains professional, safe and welcoming for everyone. You’ll be approachable, organised and solutions-focused, with a genuine passion for customer service and maintaining a well-run workplace. You’ll enjoy a varied role where no two days are the same and where your attention to detail makes a real difference to the employee and visitor experience.

 

Main responsibilities include:

Front of House & Reception

  • Welcome visitors and staff, providing a professional and friendly first point of contact.
  • Manage visitor and contractor registration, notify hosts of arrivals and coordinate access requirements.
  • Ensure contractor permits and escort arrangements are in place where required.

Facilities & Administration

  • Manage incoming and outgoing post, couriers and deliveries.
  • Monitor the facilities helpdesk, track tickets and ensure issues are resolved within agreed SLAs.
  • Raise purchase orders, obtain supplier quotations and support procurement activities.
  • Coordinate cleaning, maintenance, catering and meeting room setups.
  • Manage catering requests, event support and post-event arrangements.
  • Monitor and replenish stationery, snacks, copier paper and other workplace supplies.
  • Administer car park permits and EV charging cards, maintaining accurate records.
  • Provide basic AV support during meetings and act as the main point of contact for meeting room technology.
  • Carry out regular car park checks and ensure workplace standards are maintained.

 

Health, Safety & Workplace Standards

  • Conduct routine fire safety walks and visual inspections.
  • Support fire safety procedures, drills and evacuations as a designated Fire Marshal.
  • Liaise with cleaning teams to maintain high standards of cleanliness and ensure washrooms and shared areas are properly stocked.
  • Keep reception, meeting rooms and communal areas tidy, safe and presentable.

 

The ideal candidate will have the following:

  • Ideally, 2-3 years’ experience in a similar facilities, reception or office coordination role.
  • Some financial or accounts administration experience would be an advantage.
  • Excellent customer service and communication skills.
  • Strong organisational skills, with the ability to manage competing priorities.
  • A professional, proactive and reliable approach.
  • The ability to work independently and as part of a team.
  • A flexible and resourceful attitude, with the ability to remain calm under pressure.
  • Good time management and a commitment to continuous improvement.
  • Willingness to work outside normal business hours when required.

 

Due to the urgency of this vacancy, our client is not able to consider anyone at this time without the appropriate work permits, visas, or sponsorship already in place. Therefore, we are unable to consider candidates who do not have full authorisation to work in Ireland. Applications submitted without the necessary visa in place will not be considered.